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Benefits of Microfiche Scanning and Digital ConversionsBY: Lee Embrey | Category: Others | Submitted: 2011-10-25 09:34:08
Microfiche Scanning Services Microfiche scanning is the process of scanning paper documents and converting them into digital copies, which can be saved on CD, DVD, or other forms of magnetic storage. A lot of companies are using this service to reduce paper and save space. They can save documents in digital form, and can later reprint them as and when needed. Benefits of Microfiche Scanning Most of the documents used at the workplace are still on paper, and a lot of time and money goes into filing and storing them. Companies can save a lot time and money by using the services. Since the documents are in digital format after microfiche scanning, it makes them easier to handle. Advantages include: • Scanned microfiche documents will not degrade with use as with paper as they are in digital format. • It reduces the risk of loss due to physical damage or theft. • Scanned microfiche documents can also be linked with other applications such as ECM, HRIS, CRM, EMR, etc. • Documents are easily accessible throughout the company network. • Minimal paper storage in bulky cabinets. Selection Factors Companies can do microfiche scanning at their offices with their own scanning equipment. An alternative is to outsource it instead to a microfiche conversion services provider. Factors to consider: • You should have the latest technology. • Quality microfiche scanners cost $50,000 or more. • Detailed knowledge on equipment and software used is required. • The microfiche scanning process can be quite time consuming, which might interfere with daily business activities. • Quality output of scanned documents may not meet required standards. Benefits of outsourcing it to a microfiche conversion services provider: • The vendor will have more than just one microfiche scanner, allowing scanning to be done in multiple shifts. • Conversion processes are quality assured. • Saves valuable company time. • You can finish projects much faster. • Professionals will provide you with the services to support your organization's needs. If you're outsourcing then a good idea would be to have a good level of indexing to retrieve your microfiche documents. Certain microfiche documents contain blips indicating the start of each new document. Blipping can occur at multiple levels for separate folders or document pages. The microfiche scanning service should be able to detect blips which help automate and reduce the costs of the indexing process. Article Source: http://www.writearticles.org/ About Author / Additional Info: Lee Embrey is the Vice President of Sales and Marketing for Scanning America, Inc. Scanning America, Inc. is national provider of document imaging services, including: microfiche scanning, microfilm scanning, and more. Visit us at http://www.scanningamerica.com/services/microfiche-scanning.aspx Comments on this article: (0 comments so far)
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